Professional Surveyors Canada (“PSC”) is a professional voluntary organization with a commitment in furthering the public’s knowledge of the surveying profession, protecting the public’s interests in land, and inspiring public confidence in the legal surveying profession. PSC is dedicated to maintaining high standards of privacy and confidentiality with respect to the Personal Information we receive from our Members and others, in accordance with the principles set out under the Personal Information Protection and Electronic Documents Act and applicable provincial privacy legislation.
This Policy details our practices concerning the collection, use and disclosure of Personal Information provided to PSC. Our obligations apply to all of our officers, employees, and/or representatives who provide services to or on behalf of PSC in connection with our delivery of benefits, services and information, as well as our website. We urge you to read this Policy to gain a clear understanding of how we may collect, use and disclose your Personal Information in the course of our delivery of benefits, services or information, or in the course of your use of our website(s).
If you do not consent to the collection, use and disclosure of your Personal Information in accordance with this Policy, do not provide us with any Personal Information. You also have the right to withdraw your consent to our collection, use and disclosure of your Personal Information at any time upon reasonable, advance notice. However, you cannot withdraw your consent retroactively. It is important to note that most of our benefits and services can only be provided if we receive the required Personal Information from you. Consequently, should you choose not to provide us with the required Personal Information, we may be unable to offer these benefits and services to you.
WHAT IS PERSONAL INFORMATION?We define “Personal Information” as any information, recorded in any form, about an identified individual, or an individual whose identity may be inferred or determined from the information. This Policy does not cover business contact information (e.g. name, title, business address, telephone and fax numbers, and e-mail address) when used for business purposes, or aggregated data from which the identity of an individual cannot be determined. PSC retains the right to use business contact information and aggregated data in any way that it determines appropriate.
WHAT PERSONAL INFORMATION DO WE COLLECT?PSC collects Personal Information about Members and non-Members provided in writing, including via electronic media, verbally over the telephone or in person.
WEBSITE VISITORSA visitor to PSC’s website (www.psc-gpc.ca) is not required to reveal any information such as name, street address or telephone number. We do not passively collect this information by electronic means. To access and use the Members-only and exclusive portions of the site, Members need to provide certain Personal Information. We will only use this Personal Information to provide our benefits, services and information to Members.
MEMBERSHIP APPLICATIONS, EVENT REGISTRATION AND SURVEYSWe collect information when a person voluntarily completes an online membership application form or other application form, event registration or online survey. We may collect information regarding speakers and conference attendees, including contact information, biographies, photos, and accommodations. We collect, use or disclose this information in a manner consistent with this Policy. We also collect email addresses during the online membership application process, but you may indicate that you do not wish to receive unsolicited electronic communications from us. We comply with Canada’s Anti-Spam Legislation with respect to the sending of commercial electronic messages.
Member BenefitsWhen a person wishes to utilize certain benefits like PSC’S WebMap System, PSC may require both personal and business information: We collect this information for the delivery of services purposes. In addition, we may use this information for future marketing and communications purposes. You may opt-out of such use of your information by sending an email request to firstname.lastname@example.org or removing the permission from your member profile or the membership application.
SECTION ACTIVITIES: ELECTIONS, AWARDS AND VOLUNTEERSWe may collect Personal Information for the purpose of conducting voting for elections and on resolutions that may include your opinions and choices regarding individuals and issues. We may also collect Personal Information in order to nominate award and honors recipients, including your views regarding nominees and recipients and others’ views about you if you are nominated. We also collect Personal Information that is necessary to run our volunteer programs including appointments to committees, mentorship programs, and other volunteer programs.
COLLECTION OF INFORMATION THROUGH OUR WEBSITES AND ELECTRONIC COMMUNICATIONSWe may collect information about your use of our benefits, services or website(s) when you use our benefits, or register for, interact with, or use our services or website(s), contact us for information, or respond to emails, newsletters, or promotional or information communications. By accessing and browsing our website(s), you agree that we may collect, use and disclose any information we collect about you through our website(s) as described in this Policy. Our web server automatically collects visitor information in the form of the visitor’s domain or Internet Protocol (IP) address, as well as information about the pages being accessed, the date and time of your visit to our websites, the documents that you downloaded, the searches you performed, and the website you were on prior to visiting our website(s). We use this information to better serve visitors by managing our sites, diagnosing any technical problems, and improving the content of our website(s). We may also track your activity on other websites or social media platforms that you visit after leaving PSC website for the purposes of delivering advertising campaigns that may be of interest to you. For information on how you may opt-out of the collection of such information, please contact us (see Contact Information below). For the transfer and receipt of certain types of sensitive information such as financial information, visitors will be re-directed to a secure server and will be notified through a pop-up screen on the site.
WHY PSC MAY COLLECT PERSONAL INFORMATIONPSC uses only fair and lawful methods to collect Personal Information. We collect certain information from you for the purposes of fulfilling our objectives and mandate. These purposes include:
- Communicating with our membership and determining their needs
- Providing benefits, services and information to Members
- Conducting voting for elections of individuals to volunteer positions and for resolution voting
- Managing our events and your participation in them including by determining and carrying out your accommodation, dietary and other needs
- Making various awards available to members including through nomination processes
- Permitting affiliated organizations and preferred suppliers to provide benefits, services and information to Members
- Managing our relationships with Members and non-Members
- Distributing publications, invitations to events and programs, and other communications that may be of interest to Members and non-Members
- Providing for the safety, health, security and emergency preparedness of our staff, guests and visitors who are located on our premises
- Responding to questions and concerns
- Meeting legal or regulatory requirements
- Communicating for any other purpose for which we have Members’ consent
- Using your Personal Information to generate anonymous or aggregated data that we will use and disclose in our sole discretion.
HOW PSC USES PERSONAL INFORMATIONOur use of Personal Information is limited to the purposes described in this Policy, unless we expressly tell you otherwise. We do not otherwise sell, trade, barter, exchange or disclose for consideration any Personal Information we have obtained from you.
WHEN PSC MAY DISCLOSE YOUR PERSONAL INFORMATIONAs a general rule, we hold all information concerning a Member in strict confidence. Except in limited circumstances, we do not reveal this information to anyone unless you have expressly or implicitly authorized us to do so. In such cases, we will secure written agreement from these organizations that they will use the information we provide to them solely for the purpose of providing services to you or to PSC. We will also secure their agreement, in writing, that they will not use, allow access to, or disclose, your Personal Information to any other party, except with your consent or where required to do so by law. We will also require that these organizations have appropriate physical, technical and organizational safeguards to protect your Personal Information. We transfer your Personal Information to various third party suppliers for purposes of carrying out our activities and events, for example, conference organizers or venue/accommodations suppliers, mailing companies, IT and financial service providers and various other suppliers of services to us. These parties are obligated to maintain your Personal Information in confidence and not to use or disclose it for unauthorized purposes. There are circumstances where the use and/or disclosure of Personal Information may be justified or permitted, or where PSC is obliged to disclose information without consent. These circumstances may include:
- Where required by law or by order or requirement of a court, administrative agency or other governmental tribunal
- Where PSC believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group
- Where it is necessary to establish or collect fees
- Where it is necessary to permit PSC to pursue available remedies or limit any damages that PSC may sustain
- Where the information is public as permitted by law
- Where it is reasonable for the purposes of investigating a breach of an agreement, or actual or suspected illegal activity
- Where it is necessary to determine whether to proceed with a prospective business transaction or complete the transaction, or where it is necessary to carry on the activity that was the object of a completed business transaction. A “business transaction” includes:
- The lease or licensing of any of an organization’s assets
- Any other prescribed arrangement between two or more organizations to conduct a business activity